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Posted by / 10-Jun-2017 22:19

Categories aren’t a required aspect of this system, but they will make your life easier if you are diligent about using them.

For example, they can help you more easily identify what you can do now and help you group similar tasks so that you can do them all at once.

Your Quick Click category should be the category that you apply most often.

As such, it’s at the center of not only your communications but also your time-management.

If your recipients aren’t using Outlook 2010 or Exchange Server 2010, they will be able to see the categories you set.

New to Outlook 2010, Quick Steps give you the ability to perform multiple actions in one click.

Search folders can be especially useful when you need to gather information that is saved in different folders — for example, when preparing for a quarterly meeting.

If you receive a large volume of messages (more than 200 messages a day), search folders might be a good way for you to parse mail from different senders.

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Using Favorites isn’t a requirement for this system to work, but if you have a small screen, you can minimize the Navigation Pane and still successfully file your messages by dragging messages to the minimized bar, perform common searches, and navigate to the Calendar, Contacts, and Tasks.